What To Include In An Email For Clarification, Ask Specific Questions To Clarify Information, How To Write an Email Asking For Interview Feedback, How to Write an Email About Dropping a Class, How to Write an Email to A Real Estate Agent, How to Write an Email Introducing Yourself, How to Write an Email to A Roofing Company. I want to request you to repeat it, may I? Manage meeting requests like a pro with our in-depth guide to writing the best meeting request emails. There are different ways you can ask for clarification in English. Recovering from a blunder I made while emailing a professor. Do not give orders or blackmail your colleagues. Click here for 1:1 customized coaching programs that will help you achieve your career goals faster. Here are some expressions to ask for clarification on their requests. Hi Jessica, Thanks for your email. Using phrases such as Im sorry or There are so many online AI writing assistants that can offer you We are a team of ESL teachers writing about state-of-the-art tips and advice for learners and teachers of English as a second language. You'll learn how to structure email clarifications, what to include, and see how it works with 9 examples and a template. Would you mind telling me the whole formula in detail? Simply say thank you and move on. When you ask someone to "elaborate on" something, you're asking them to explain it in greater detail, which is another good way to ask for clarification. Or rather, try to bridge your current understanding so that you can move forward. Rule #2: Apologize for interrupting. By utilizing the appropriate language and tone, these delicate situations can be navigated smoothly and professionally. Saying something like Thats just stupid! or How can you say that? makes it seem that the presenter has no idea what she or he is talking about. Depending on the nature of your clarification request email, you may want to attach some information, including links, or add attachments. Read and listen to these possible responses. I wish you good health. If someone orders you or gives instructionsto do something, its essential to fully understand what they say. For example, you could write, "Hello, Ms. Your help will go a long way in helping to resolve [issue]. A great example of when you could use this phrase is if you have been given a set of instructions from one person, but had been told something a little different from someone else. There are other words you might use in this case as well. 1 vote 1 answer 18 views. I admire that you clarified your position. For your information is a phrase you can use when you want it to be clear to all that you are going to provide information. Would it be possible for me to hear from you about this again? Im glad that you specifically explained the issue. Just to make sure were on the same page, all reports are to be completed by Tuesday. rev2023.3.3.43278. Here we give you 5 tips and provide 4 example emails to help you write better help request emails. Can you clarify some details for me, please? Read more about Martin here. Asking for clarification email to boss sample Taking into account that GPT-3 models have no parameter that enables memorization of past conversations, it seems the only way at the moment to "memorize" past conversations is to include past conversations in the prompt. You should thank them from the core of your heart. Also, you could talk to the person to clarify before sending a formal email, because sometimes its difficult to convey the true meaning through an email. The first thing you should do is thank the sender for providing the information. How do you get out of a corner when plotting yourself into a corner. My deadline for this project is [date]. How do you explain something in an email? The second makes you sound more informed. Both of them are fine in any conversation of an official nature, but are not exclusively limited to just the two. Learn how to write request emails that get results with our in-depth guide. When you need to be a little more authoritative in your professional emails, whether thats to set boundaries or correct instructions that were wrong, just to be clear is perfect for those situations where you want to be straightforward and concise. Rule #3: Mind the timing and the relevancy. Its an easy phrase used to help break the barrier of communication and make sure everyone has the same information. Using this phrase, you can include all the instructions youve been given and make sure they are correct. Be specific about what you expect to be clarified. While this can be a longer phrase, its a great way to both clarify and ask for clarification while not sounding as though you werent listening or being rude.if(typeof ez_ad_units!='undefined'){ez_ad_units.push([[728,90],'grammarhow_com-box-3','ezslot_3',105,'0','0'])};__ez_fad_position('div-gpt-ad-grammarhow_com-box-3-0'); If youre looking to clarify something youve said or to ask for more clarification in case you dont want to seem as though you werent paying attention. I was pleased to receive your job offer earlier today. It felt awesome. WebClarifying What You Heard, Asking Someone to Repeat Themselves, and Confirming Your Understanding Communication Skills: Express Yourself Clearly Get Your Number Stress Right: How to Pronounce Numbers Clearly in English The Power of Pitch: Change Your Tone for Better Stress and Intonation in English Now well learn some very useful expressions that you can use to politely ask for clarification in English. Im not sure, but did you suggest updating the software? In English, the respondent would immediately understand that you need more than a simple "yes" or "no" answer. ", 50 Polite Ways to Interrupt Someone in English. The phrase can you elaborate is a great alternative for when you want to ask for clarification. Sometimes, using just to clarify doesnt convey how you feel when youre asking for more information. I snickered, thinking that Janet had come around so soon. Could you explain a bit about your concerns regarding the other solution?, I dont think I fully understand what you were saying about Could you tell me a bit more?, I think it might help me if I could understand a few more details about that part of the project., Could you give me a concrete example to help me understand how that might affect our current situation?, understand the other persons point of view. However, if you dont understand someones question, you should ask for clarification and answer accordingly. Although these questions are more direct, as long as they relate to a topic that has been already mentioned, they are understandable points for clarification. People will understand that you are simply seeking to gain the clarification that you need to better understand the situation at hand and will be more willing to engage with you. How to agree/disagree. If you ". Then Mark will make the copy changes and move the documents to a drive folder marked FINAL. Asking for clarification or something else is fast using artificial intelligence. Now, its time to close the email out on a positive note. You want me to explain the whole thing all over again? This dynamic can create a frustrating feedback loop for both parties. Youve explained the situation and asked for clarification so that you can solve a problem. It also makes it easier for the recipient to go through them line-by-line and answer them. You can do this by saying "I don't understand" or "I'm not sure I Indicate that this is a request to set up a meeting in the subject line by including words like discussion', 'meeting' or schedule'. Whenever confusing, lengthy, or multi-part topics are presented, there is a high probability that someone will have missed some of the information shared, prompting someone to seek clarification on the topic. Congratulations on getting a job offer! Doctor: Oh, sure. Here is some language that you can use. [1]: https://www.scientificamerican.com/article/bring-science-home-speaking-memory/, [2]: https://www.cdc.gov/ncbddd/adhd/data.html, [3]: https://hbr.org/2015/03/relearning-the-art-of-asking-questions. "As per your request. Asking somebody to explain something implies that you don't know anything about the topic and want the person to teach you. Do not give orders or blackmail your colleagues. Read on below the template to learn why each section is important, and for additional tips and useful information so you can make sure that your email comes across well. Your assistance will go a long way in helping to resolve [issue]. Ah, I see. Using this formal speech helps to indicate that you are sincere in your desire to understand what the speaker is saying, which is the basis for asking for clarification. What do I do? Closed Question: Was this experience what you expected? How to interrupt politely in a meeting. Use one of our 9 samples to ask for clarification in an email. Just to clarify can be a phrase some view as intimidating, as they may feel you are doubting them or acting as though you are above them. Can/Would/Could you be a bit/little more specific, please? Connect and share knowledge within a single location that is structured and easy to search. WebSample Email Asking Clarification From Client This is likewise one of the factors by obtaining the soft documents of this Sample Email Asking Clarification From how to ask for clarification politely collaborative solutions web here are a The phrase just making sure is a great alternative to just to clarify, as it is more relaxed. "Mr.Lyman, could you come out here please? Include your contact details and how they can get in touch with you. In this article, we'll show you how to request clarification via email. Sorry I couldnt follow you earlier. WebShe knocked on the door politely and announced, "Mr.Lyman, its Lind." Would you please repeat it? Good Communication Makes You More Valuable. Effective communication, in particular, is a soft skill that plays a crucial role in career advancement. Would you mind saying what type of permission, written or verbal, you need? Heres what it might look like. Just say: "I'm impressed. Im not sure when youd like me to start adding the copy to the development website. Scenario #2: When the conversation gets sidetracked. Speak from your own perspective, using sentences that start with, I rather than you. For instance, instead of saying, youre not explaining this very well, you could say something like, Im struggling to fully understand the idea that youre sharing. When people feel blamed, they become defensive. Always keep in mind that the other person is not bound to clarify things again for you. Say that you didnt understand rather than saying that the other person could not clarify it. and then say something like: Im sorry, I didnt understand what you just said.. We've outlined the process to create clarification emails. Remember, technical skills get you hired, but soft skills get you promoted. Thank you for providing the information about [Topic X]. Thank them for the interview Can/Could/Would you give me an example, please? Lets move on. Would/Could you please clarify it for me/us? Your new game-changing quick reference tool is just a click away. If you're reading this post, you probably want to improve your English conversation skills, and the best way to do that is by having actual conversations. Be polite while asking. For the record, I would like it known I brought this issue to light weeks before it was a problem. It can help ensure that whatever youre saying does not come across in a way that is not intended. Youd like to ask for clarification, but youre not sure how in a polite way. If you do, always explain what they are and why they matter. The customer will ask you questions, and you will provide polite responses Q: My phone won't start. Tannia is a very authentic person and is able to provide clients powerful and versatile communication tools that can be employed in daily conversations, in negotiations or in meetings. Use open, non-directive questions - if appropriate. And yet, we all have times in our personal and professional lives when we dont thoroughly understand what someone else is trying to tell us. If you'd like to send in a quote for the article, please share your answer to the following question and explain your reasoning behind it. I beg pardon, but can you please repeat what you said about the new product launch? When a situation comes up and no one can seem to agree on what has happened, using for the record is a great way to state your information quickly and concisely or ask for someone elses information directly. How would you explain it to me?" ?" . When you ask someone to clarify their position, its better to ask them open-ended questions (WH questionsand Choice/Alternativequestions) rather than closed questions (Yes-Noand Tag questions). Write a clear subject line, or respond directly to the email you wish to clarify. If you still have questions about this, you can comment below. How To Request Clarification Via Email Template. Open Question: How will you be an asset to the company if we hire you? If you've been asked to clarify some details, this clarification email reply sample provides a straightforward template to follow. Its my bad that I dont quite understand you. Question and answer site. You should not blame someone else if you dont understand the other persons words. I wonder if you can say it in a different way for me/us. I was just making sure you had received all of the current information regarding the upcoming project. "Thanks so much for your feedback on. Contacting researchers for clarification is good practice. It makes the phrase sound a little bit softer and a little more polite. Welcome to Grammarhow!We are on a mission to help you become better at English. To create a follow-up email, follow these steps: 1. Let me make myself clear, everyone must follow all of the new health and safety guidelines in accordance with the CDC. However, on many occasions, you may also need to use closed questions as well. Did you ask about the total turnover for this year? Messaging your boss or manager is slightly different from the formal format we use above. Next, state your current understanding of the situation. Have you ever found it challenging to interrupt someone to express your opinion, make suggestions, or ask for further information? In the next section of the email, you want to clearly outline your goals, any important deadlines, and next steps. To ask for clarification politely, it's essential to use open-ended clarification questions stated in a neutral and inquisitive tone of voice. If the instructions someone sends you are about as clear as furniture assembly instructions written in something other than your native language, youll need to ask for help. Thus we need to ask them for further clarification without feeling awkward. You can set things straight with this email clarifying the dates if that happens. How important it may become at times to ask for clarification. By clicking Accept all cookies, you agree Stack Exchange can store cookies on your device and disclose information in accordance with our Cookie Policy. This FREE e-course will help you let go of your need to keep other people happy and step into your personal power. Sometimes, you need to use a firm tone to let everyone know whos in charge and whats going on, and the phrase let me make this clear does just that. The difference between just to clarify and just for clarification is fairly small. Of course, that's a distinction that can probably be blurred depending on exactly how you're using the words, but it might be useful to understand that they don't mean exactly the same thing. As a freelance consultant, she also supports companies and executives in overcoming communication challenges. Before accepting, I would like to clarify some details. A salutation followed by the hiring manager's name is common. You see! Is that right? Martin holds a Masters degree in Finance and International Business. Rule #3: Mind the timing and the relevancy. If you can help me with these questions by the end of the day, I can get started on the project immediately. ", Telling your conversation partner what you think they meant is an effective way to ask for clarification. Can you repeat it? Now, well learn some useful expressions to ask someone to clarify instructions. So, how do you politely ask for clarification in English? The clarification email structure is still the same, but we can assume your boss is already on top of the details. How do you ask for clarification? 2021 Collaborative Solutions | Lead your teams effectively without losing yourself. You can do this by saying "I don't understand" or "I'm not sure I understand. If you have received a cost-of-living salary increase, keep your email short and polite. Would/Could you please say that again for me/us? If you ever have a question and wish to seek clarification, using the proper timing, format and intention will ensure that your question comes across as the perfect clarification question to help everyone see more clearly. Can/Could/Would you please repeat your take on that? They allow the person to expand on the topic rather than giving a simple yes or no response. Could we connect on this issue before the meeting at 2PM tomorrow? In such a business situation I would offer my business card and politely ask: "Do you have a card I could have?" that you think you already know what the answer is, so that a question can be asked rather than reformatting an impolite question, if you use Please and Thank You when speaking, https://www.scientificamerican.com/article/bring-science-home-speaking-memory/, https://www.cdc.gov/ncbddd/adhd/data.html, https://hbr.org/2015/03/relearning-the-art-of-asking-questions, How to Professionally Say You Didnt Answer My Question. Give your reader a deadline. Those suggestions sometimes are too important in our professional and personal life. Avoid If something is mentioned at the beginning of a meeting or lecture and individuals dont have sufficient time to process that information relative to additional content, or they werent paying attention, there is a high probability that such individuals will have no idea what was said previously. Katie Holmes is a senior author at everyday-courtesy.com with over 15 years of experience in marketing and psychology. For example, if you seek clarification, then you can ask: Could you please explain how to politely ask for clarification?